The Complete IT Infrastructure Checklist for Your Office Move or Fit-Out

Relocating to a new office or upgrading your current space is a big step. But without a solid plan in place, things can quickly go wrong — from internet issues to data loss or downtime. This IT Infrastructure Checklist is designed to help you stay ahead and ensure your setup is smooth, secure, and future-ready.

1. Pre-Move IT Audit

Start by reviewing your current setup:

• Take inventory of all IT assets (servers, switches, routers, cabling, AV equipment, etc.)
  
• Identify what’s outdated or needs replacing
  
• Evaluate current performance issues or gaps
  

This audit gives you clarity on what to carry forward and what needs improvement.

2. Define Your New Office IT Needs

Every office is different. Think about:

• Number of staff and departments
  
• Wi-Fi coverage needs (meeting rooms, open spaces, etc.)
  
• Wired connections for critical systems
  
• Audio-visual requirements (conference rooms, digital displays)
  
• Server room or data cabinet needs
  

Plan now to avoid last-minute costs or disruptions later.

3. Structured Cabling Design

Cabling is the backbone of your IT. Ensure:

• All desks and rooms have enough data and power points
  
• Cables are well-labeled and neatly routed
  
• Separate cabling for phones, internet, and AV if needed
  
• Fiber connectivity (if required) is pre-approved by building management
  

Use Cat6 or higher for long-term reliability.

4. Internet & Network Setup

You can’t afford downtime. So:

• Arrange internet installation well in advance
  
• Choose a provider with SLA guarantees
  
• Set up a redundant (backup) internet line if critical
  
• Design a secure LAN/WAN for internal systems
  
• Install Wi-Fi access points for even coverage
  

Make sure everything is tested before move-in.

5. Secure Equipment Relocation

Relocating hardware like servers or routers?

• Use anti-static, shock-proof packaging
  
• Back up all systems before the move
  
• Schedule migration outside business hours
  
• Label and document every connection
  
• Have an IT expert handle disconnection and reinstallation
  

You reduce risks when everything is organized.

6. Install AV & Communication Systems

Ensure your team can communicate effectively:

• Set up VoIP phone systems
  
• Install conference room AV equipment (projectors, smart screens, cameras)
  
• Configure video conferencing software
  
• Check sound systems, speakers, and microphones
  

Test all equipment before day one.

7. Power & Cooling Solutions

IT systems need consistent power and temperature:

• Install uninterruptible power supplies (UPS) for servers and critical devices
  
• Plan for backup generators if needed
  
• Ensure proper ventilation and cooling for IT closets or server racks
  
• Use cable management to prevent overheating

8. Cybersecurity Measures

Don’t overlook security during a move:

• Update firewall settings and network permissions
  
• Review user access levels
  
• Check anti-virus and endpoint protection
  
• Set up secure remote access (VPN, MFA)
  

Security should be in place before the team goes live.

9. Post-Move Testing & Support

Once the move is complete:

• Test every system: internet, phones, printers, Wi-Fi, AV
  
• Monitor performance over the first few days
  
• Provide support contacts for staff
  
• Keep a checklist of unresolved issues
  

Conclusion

Whether you’re relocating or doing a complete fit-out, having the right IT infrastructure solutions in place can make or break the success of your new space. This checklist ensures nothing is missed — from cabling to cybersecurity. By partnering with experienced IT professionals who offer comprehensive IT infrastructure solutions, you can avoid costly mistakes and equip your team with the tools they need to thrive.